If your company hosts visitors on a regular basis, it may be time to start looking at organizing your hospitality with a visitor management software system.
ACS East, a security card specialist that provides support in Pennsylvania, New Jersey, and Delaware, has put together a solid lineup of hosting applications that will fit seamlessly into your office environment.
Here is a brief overview of the solutions that they can provide for you:
You would like to have a photo id and a documented history of each visitor automatically populate your database:
Vendors and visitors come and go and most companies are used to signing visitors in at all hours of the day. But to be secure and perhaps a little better at providing hospitality, solutions like Visitor Point and Visitor Manager can make your front desk’s job a lot easier. Using the visitor management software, when a customer arrives at your location, they merely need to provide you with a photo id that your people can then scan into the system. After the ID is scanned in, the software automatically creates a record for the visitor in the database with all relevant information including their photo. It also automatically prepares a photo id so that you can print it out while they wait. From that point on, anytime they use the id within the building, you will be able to see when they signed in and when they signed out. It can also accept other points of entry within the building if they are to access higher security areas. For many companies that have several visitors a week or bring in temporary workers on a regular basis, this is an ideal solution.
You want to register or enroll visitors automatically:
Another supported system at ACS East, known as SmartReg, allows visitors that will be registering or enrolling for a class or seminar or program with your company to merely present you with an id for scanning. Once their id is scanned into the system, their information will automatically flow through to any registration application that you are working with, saving you both a lot of time. You can then print whatever id that they require. This package is excellent for both trade shows and people that offer training or monthly passes. It’s ease of use allows your staff to process a lot more registrees at one time than they might otherwise.
You want to be able to provide a higher security experience when handling visitors:
Providing security for your firm is always important. If you work in an environment where there are a lot of vendors or visitors coming in each week, having a system like People Track Visitor Management System is a definite benefit. Not only can visitors come in and have an id scanned and a photo visitor badge printed immediately, you can also use their data to instantly do a background check online while they wait. After they visit, you have access to extensive reporting tools that allow you verify visit dates and times.
So if you are looking at providing a more sophisticated experience for your company visitors, consider contacting ACS East.